UAE Employee Offboarding Checklist Guide
Complete offboarding checklist for UAE employers. 6-phase process covering resignation processing, handover, clearance, final settlement, visa cancellation, and department-specific tasks.
Quick Summary: Complete offboarding checklist for UAE employers. 6-phase process covering resignation processing, handover, clearance, final settlement, visa cancellation, and department-specific tasks.
| Aspect | Details |
|---|---|
| Timeline | Notice period through visa cancellation |
| Key Deadline | Final settlement within 14 days |
| Visa Grace | 30 days after cancellation |
| Documents | Experience letter, settlement, visa papers |
| Parties Involved | HR, Manager, IT, Finance, Admin |
Offboarding Overview
Why Proper Offboarding Matters
| Benefit | Impact |
|---|---|
| Legal compliance | Avoid disputes and penalties |
| Security | Protect company data and assets |
| Knowledge retention | Business continuity |
| Professional reputation | Strong employer brand |
| Future relationship | Potential rehire or referral |
Key Parties Involved
Phase 1: Resignation Processing (Day 0-2)
Phase 2: First Week Tasks
HR Tasks
Manager Tasks
Employee Tasks
Phase 3: During Notice Period
Knowledge Transfer
Work Completion
Administrative
Phase 4: Final Week
Exit Interview
Finance and Payroll
IT Department
Phase 5: Last Working Day
IT Handover
Physical Items
Documentation
Phase 6: Post-Exit (Within 14 Days)
Final Settlement
Documentation
Visa and System
Department Checklists
HR Department
| Task | Timeline |
|---|---|
| Acknowledge resignation | Day 0-1 |
| Confirm notice period | Day 1-2 |
| Calculate entitlements | Week 1 |
| Schedule exit interview | Week 1 |
| Prepare clearance form | Week 2 |
| Conduct exit interview | Final week |
| Process final settlement | Within 14 days |
| Issue experience letter | On request |
| Cancel visa | After settlement |
IT Department
| Task | Timeline |
|---|---|
| Receive offboarding notification | Day 1-2 |
| Inventory company devices | Week 1 |
| Plan access revocation | Week 1 |
| Set up email forwarding | Before last day |
| Backup necessary data | Before last day |
| Collect devices | Last day |
| Revoke all access | Last day |
| Wipe devices | After collection |
Finance Department
| Task | Timeline |
|---|---|
| Check outstanding advances | Week 1 |
| Review expense claims | Week 1 |
| Calculate final salary | Final week |
| Calculate gratuity | Final week |
| Prepare settlement | Within 14 days |
| Process payment | Within 14 days |
Frequently Asked Questions
Automate Your Offboarding Process
NeuralHR provides automated offboarding workflows, task assignment by department, clearance form digitization, settlement calculators, and complete audit trails.
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NeuralHR Team
VerifiedUAE HR Compliance Experts
Our team of HR professionals and legal experts specializes in UAE labor law compliance, with extensive experience helping businesses navigate MOHRE regulations, Emiratisation requirements, and workforce management in the UAE and GCC region.
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